AI Robot Association Privacy Policy

The AI Robot Association (hereinafter referred to as “the Association”) handles personal information and other user information obtained through the website operated by the Association (hereinafter referred to as “the Website”) as follows.

1. Basic Policy

The Association complies with the Act on the Protection of Personal Information and other applicable laws and regulations, and appropriately handles personal information obtained through the Website.

2. Information We Collect

The Association may collect the following information through the Website.

(1) Information Provided by Users

• Name
• Affiliation and job title
• Email address
• Phone number
• Inquiry details
• Information entered when applying for recruitment, registering for events, requesting materials, etc.

(2) Information Managed by the Association Regarding Members

• Name
• Affiliation
• Email address
• Job title
• Login ID and other authentication-related information
• Usage history of members-only pages, login history, etc.

(3) Information Automatically Collected Through Use of the Website

• IP address
• Referrer information
• Date and time of access
• Pages viewed
• Browser information, OS information, device information
• Cookies and similar identifiers
• Server access log information

3. Purpose of Use

The Association uses acquired personal information for the following purposes:

• Responding to inquiries
• Responding to requests for materials, event registrations, recruitment applications, etc.
• Managing member information, issuing and authenticating member accounts, and providing members-only content and functions
• Providing information regarding the Association’s activities, projects, events, research activities, public relations, etc.
• Operating, maintaining, improving, and enhancing the usability of the Website
• Understanding Website usage, conducting access analysis, preventing unauthorized use, and improving security
• Planning and improving new initiatives, services, and content
• Responding in accordance with laws and regulations
• Other purposes incidental to the above

4. Use of Cookies, etc.

The Website may use cookies and similar technologies for purposes such as analyzing usage, improving convenience, and ensuring security.

Users may disable cookies through their browser settings; however, some functions of the Website may become unavailable as a result.

5. Use of Access Analysis Tools

The Website may use Google Analytics to understand usage conditions and improve the Website.

Google Analytics collects user information through cookies and similar technologies; however, such information does not include data that directly identifies individuals.

Such information is managed in accordance with the privacy policy and related policies established by Google LLC.

Users may refuse the collection of information by Google Analytics by disabling cookies through their browser settings.

6. Use of Google reCAPTCHA

The Website may use reCAPTCHA provided by Google LLC to prevent spam submissions and ensure security in inquiry forms and similar features.

The use of reCAPTCHA is subject to Google’s Privacy Policy and Terms of Service.

To determine whether actions are performed by a human user or an automated program, reCAPTCHA may collect device information and usage information and transmit such information to Google.

7. Provision to Third Parties

Except as required by law, the Association does not provide personal information to third parties without obtaining prior consent from the individual concerned.

However, this does not apply in the following cases:

• When providing information to contractors within the scope necessary to achieve the purposes of use
• When providing information in connection with business succession due to merger or other reasons
• When provision is permitted under applicable laws and regulations

8. Supervision of Contractors

When outsourcing the handling of personal information, the Association selects appropriate contractors and exercises necessary and appropriate supervision over them.

9. Security Control Measures

The Association takes necessary and appropriate security control measures to prevent leakage, loss, damage, or other incidents involving personal information.

For details regarding specific security control measures, please contact the inquiry desk below.

10. Disclosure, Correction, Suspension of Use, etc. of Personal Information

If an individual requests notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of third-party provision of retained personal data pursuant to the Act on the Protection of Personal Information, the Association will respond appropriately in accordance with applicable laws and regulations after verifying the identity of the requester.

For details regarding specific procedures, please contact the inquiry desk below.

11. External Linked Websites

If the Website contains links to external websites, the Association assumes no responsibility for the handling of personal information on such linked websites. Please refer to the privacy policies and related terms of each linked website.

12. Contact Information

For inquiries regarding the handling of personal information, please contact:

AI Robot Association Secretariat
Nagase Hongo Building, 5-24-5 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan
Email: info@airoa.org

13. Revisions

The Association may revise this Policy as necessary.

Any revised policy shall become effective upon publication on the Website.

Established: March 31, 2026